subchapter_subject: "SUPERFUND, EMERGENCY PLANNING, AND COMMUNITY RIGHT-TO-KNOW PROGRAMS"
part_code: "310"
part_subject: "REIMBURSEMENT TO LOCAL GOVERNMENTS FOR EMERGENCY RESPONSE TO HAZARDOUS SUBSTANCE RELEASES"
subpart_code: "B"
subpart_subject: "Provisions"
section_number: "310.16"
section_subject: "What kind of cost documentation is necessary?"
cfr_reference: "40 CFR 310.16"
title_name: "Title 40"
title_subject: "Protection of Environment"
parts_covered: "Parts 300 to 399"
revised_date: "Revised as of July 1, 2019"
publication_date: "As of July 1, 2019"
contains_description: "Containing a codification of documents of general applicability and future effect"
publication_info: "Published by the Office of the Federal Register National Archives and Records Administration as a Special Edition of the Federal Register"
---
Cost documentation must be adequate for an audit. At a minimum, you must:
(a)Include a description of the temporary emergency measures for which you request reimbursement;
(b)Specify the local agency that incurred the cost, (such as, the Town Fire Department, the County Health Department, or the City Department of Public Works);
(c)Include invoices, sales receipts, rental or leasing agreements, or other proof of costs you incurred; and
(d)Certify that all costs are accurate and that you incurred them specifically for the response for which you are requesting reimbursement.